Sky Secretarial controls and produces all your company secretarial work.
Sky Sec brings directors, shareholders, securities registers, beneficial ownership, transactions, documents and workflow together in one integrated system for the entire practice.
- Advanced beneficial ownership
- Integrated with Sky Tax and Sky FICA
- Unlimited users
Do you use Sky Tax without Sky Sec?
Already using Sky Tax? Stop capturing shareholders and beneficial owners manually in the ITR14. Sky Sec maintains the company’s shareholder and beneficial ownership information, and Sky Tax pulls it into the ITR14 for the practitioner to review, compare and accept or reject.
Capture the ownership information once. Use it throughout the practice.
Without Sky Sec
- Capture shareholders manually.
- Capture beneficial owners manually.
- Reconcile information against separate records.
- Risk differences between the ITR14 and statutory records.
- Repeat work for every relevant company return.
With Sky Sec
- Maintain shareholders in the statutory record.
- Maintain the complete beneficial ownership structure.
- Pull shareholders and beneficial owners into the ITR14.
- Compare the information.
- Accept or reject changes.
- Identify incomplete information.
- Retain a clear source and audit trail.
Stop recapturing information that Sky Sec already controls.
ITR14 shareholders and beneficial owners pulled from the Sky Sec statutory record.
- 1The securities register in Sky Sec holds the shareholders and share classes.
- 2Sky Tax pulls the shareholders and beneficial owners into the ITR14.
- 3Differences against the previous return are shown for review.
- 4The practitioner accepts or rejects each change, and the source is retained.
See the company’s complete secretarial position from one screen
Sky Sec’s information-rich one-screen design gives professional users visibility and control of the whole company record without moving through numerous disconnected screens.
One company. One screen. Every statutory fact, transaction and outstanding item in view.
- 1Company details
- 2Directors and officers
- 3Shareholders
- 4Share classes and securities
- 5Beneficial owners
- 6Transactions
- 7Documents
- 8Sticky Notes
- 9Outstanding work
- 10Historical and audit information
Historical and audit information: view the statutory position as it stood at an earlier date.
Built for portfolios of any size
From a small portfolio to thousands of entities, with bulk tools for directors, shares and addresses, and unlimited users across the practice.
- Company secretarial practice management for the whole team
- Partner, manager and responsible-user visibility
- Our team assists with bringing your existing records across
Beneficial ownership is more than a CIPC declaration
The professional work is identifying, recording and supporting the natural persons who ultimately own or control the entity — and being able to prove how that conclusion was reached.
See through every level of ownership.
- Multiple ownership levels
- Corporate and trust shareholders
- Links, uplinks and downlinks
- Identification of ultimate natural-person beneficial owners
- Securities registers
- Beneficial ownership registers
- Supporting declarations and documents
- Ownership organograms
- Historical records and audit trails
- Integration with Sky Tax and Sky FICA
Sky Sec follows the ownership through every level — corporate shareholders, trusts, uplinks and downlinks — until the ultimate natural-person beneficial owners are identified, recorded and supported by documents. The same structure produces the beneficial ownership register and the ownership organogram.
Turn every client instruction into controlled work
Client-linked Sticky Notes provide workflow and evidence control inside the company record itself, so instructions do not live in mailboxes and notebooks.
A client-linked Sticky Note carrying the instruction, the responsible user and the outstanding items.
A Sticky Note remains attached to the client and visible until the work has been assigned, followed up, reviewed and completed.
What a Sticky Note records
- Client code and name
- Source or transaction type
- Partner and manager
- Responsible user
- Client instruction
- Due date
- Status
- Outstanding documents and signatures
- Review and finalisation
- Recurring annual compliance work
Typical secretarial Sticky Notes
- Annual return due
- Beneficial ownership review
- Share certificate outstanding
- Resolution awaiting signature
- Director change requiring follow-up
- Share transaction awaiting completion
- Supporting CIPC evidence missing
A filing is an event. The statutory record is permanent.
Sky Sec manages and retains the documents and evidence that stand behind every statutory change, long after the filing itself is history.
Document and transaction audit trail: what changed, who changed it, and the evidence behind it.
Managed and retained
- Resolutions
- Minutes
- Statutory forms
- Share certificates
- Securities registers
- Beneficial ownership registers
- Organograms
- Transaction packs
- Signed client instructions
- Supporting evidence
- Historical document packs
- Finalisation and audit records
- Instruction
- Transaction
- Documents
- Signatures
- Review
- Finalisation
- Permanent record
One company record across the Sky platform
Sky Sec, Sky Tax and Sky FICA share a common master file, which reduces duplicate capture and inconsistent records across the practice.
Sky Sec
Maintains the statutory and ownership information — registers, transactions, documents and workflow.
Sky Tax
Uses the shareholders and beneficial owners maintained in Sky Sec when the ITR14 is produced.
Sky FICA
Uses the same company, relationship and beneficial ownership information for client due diligence.
Because the master file is shared, changes are controlled from a single source rather than repeated in each system.
One company. One ownership record. One integrated Sky system.
Sky Tax and Sky Sec working from the same company record.
Sky FICA due diligence drawing on the same ownership information.
From transaction to resolution documentation
Sky Sec already holds the company’s directors, shareholders, beneficial owners and transaction information. The forthcoming AI COSEC integration will use this controlled information to produce the appropriate resolutions and supporting company-secretarial documentation for practitioner review.
Sky Sec controls the transaction. AI COSEC produces the resolution documentation.
Process the transaction in Sky Sec. Let AI COSEC prepare the resolution documentation.
- Directors’ resolutions
- Shareholders’ resolutions
- Ordinary and special resolutions
- Minutes
- Notices
- Consents
- Share issue and transfer documents
- Director appointment and resignation documents
- Beneficial ownership declarations
- Other supporting transaction documents
All AI-produced documents remain subject to practitioner review, signature and finalisation. AI COSEC is available today as a company-secretarial knowledge assistant; the document-production integration with Sky Sec is coming.
Professional control connected directly to CIPC
Filing is only the final step. Sky Sec controls the statutory information, authority, registers, supporting documents, signatures and audit trail surrounding the filing. The forthcoming direct CIPC integration will connect this controlled environment to CIPC.
Prepare, document, review and submit from one integrated system.
Sky Sec currently prepares and controls the statutory information, registers, supporting documents and workflow required for CIPC-related work. Direct CIPC integration is coming soon.
- 01
Prepare
Statutory information, registers and the transaction are prepared and controlled in Sky Sec.
- 02
Document
Resolutions, forms, certificates and supporting evidence are produced and stored against the company.
- 03
Review and finalise
The work is reviewed, signed, finalised and recorded permanently with a full audit trail.
Complete your Sky integration
If your practice already uses Sky Tax, Sky Sec can eliminate manual shareholder and beneficial ownership capture while providing the statutory registers, documents, workflow and audit trail required for a properly controlled company-secretarial practice.
Company secretarial software built for South African practices
Statutory and securities registers, beneficial ownership registers, CIPC compliance work, transactions, documents and workflow — in one place.
Integrated with the rest of Sky
ITR14 shareholders and beneficial owners flow into Sky Tax, and the same ownership information supports Sky FICA due diligence.
Nothing is lost
Historical registers, document packs and audit records remain available long after each filing.